AFRICAN FAMILY ACTION PLAN

FCS Narrative Report

Introduction

A. Full name of organization

B. Name you regularly use

AFAP

C. Full name of project

ORGANIZATION CAPACITY BUILDING PROJECT

D. Contract reference number

FCS/RSG/3/09/059

E. Period covered by this report

Dates: 20 December- 30 march 2011

Quarter(s): (No Response)

F. Project Coordinator

CONSTANTINE S. MNEMA.
P.O BOX 24299
DAR ES SALAAM
PHONE;0754501628

Project Description

A. What Key Result Area (KRA) of the Foundation for Civil Society does your project address?

(No Response)

B. Briefly describe how does your project addresses the KRA selected above.

After undergoing the training the leaders and volunteers of the organization have developed skills in organization development as well as financial management skills,financial regulation manual,organization profile,organization structure and developed organization brochures and finally the leaders have squired advanced skills in monitoring and evaluation of AFAP activities,the post training evaluation of the participants in this project have shown a good understanding and expanded knowledge on the part of examinees, thus the project in question has met standard of the addressed key result areas.

C. In which Region(s) and District(s) are the people your project support living?

(No Response)

D. Total beneficiaries reached

	Direct Beneficiaries	Indirect Beneficiaries
Female	4	(No Response)
Male	6	(No Response)
Total	10	(No Response)

Project Outputs and Activities

A. Outputs as shown in appendix E. Key Performance Indicators in the contract

To increase awareness and ability of members in financial management
.To increase knowledge on project planing and management
Availability of proper organization regulation and rules..

B. What activities were planned for this quarter as per your Contract?

To train 10 members on financial management skills. To prepared financial regulation manual.
To train 10 members on monitoring and evaluation.To train 10 members on organization development.Produce brochures of the organization.
To contact 2days meeting to review and approve of financial regulation manual.

C. Achievements this quarter

1.Training on financial and project management skills,organization development,monitoring and evaluation for 10 leaders which held Roman catholic at Karakata on 20-24 December 2010
2.Preparing of financial regulation manual and production of organization manual for 10 leaders which held in Roman catholic at Karakata on 30/12/2010.
3.Conducting meeting to review and approve financial regulation manual for 10 members which held in Roman catholic at Karakata on 6/7/2011.
4.Monitoring and evaluation meeting for 10 members which held at AFAP office on 10/01/2011.
4.

C. If any difference, what is the reason?

No difference

D. Resources used

1.Conducting 5 days training on financial and project management skills,organization development,monitoring and evaluation Tshs1,569,000/=
2.Preparation of financial regulation manual and production of regulation manual Tshs730,000/=
3.Conducting meeting to review and approve financial regulation manual Tshs378,000/=
4.Conducting participatory project evaluation meeting Tshs846,000/=
5.Monitoring and evaluation Tshs150,000/=
6.Project administration and over head cost Tshs1,281,900/=
7.Bank rent Tshs47,500/=

Project Outcomes and Impact

A. Intended Results as per appendix E. Key Performance Indicators in the contract

An appropriate effectively and workable organization structure

B. Actual Outcomes/changes

1.Developing of financial regulation manual
2.Amendment of constitution including vision,mission and target beneficiaries.
3.To form new organization structure.
4.To increase knowledge and skills to 10 members of organization on organization development,financial management monitoring and evaluation

C. Other outcomes/changes originated from implementing the project

No other changes

D. Reasons for difference

No diffrence

Lessons Learned

Describe any experience and ideas that you obtained from implementing the project

Explanation
The name of organization must be related to the activities of the organization
Vision and mission must relate to the objectives of the organization
Organization structure must also meet the needs of the organization
Partnership is a wide spectrum ie it must include societies,companies,Government organs,private sectors,UN bodies,Diplomatic bodies and well wishes individuals.
Board of directors is the mainstay of the organization development
Members must be ready to fulfill their responsibility thus must be ready to volunteers in order to bring organization development.

Challenges

Describe any challenges encountered in implementing the project and how they were overcome.

Challenge	How it was overcome
Language problem for some members since the project was conducted in English	The facilitator had to lecture in mixed languages(swahili and english).
Problem in contacting other stake holders	Personal relationship was more than official channels
Limited finance	Used poor and low quality stationary avoided teaching aids cost
Attendance of members was defectors on the first day	Stain constitutions and strict rules had to be reinforced to all members a penalty would be paid to any defaulters
Delayed release of grants	the society is asking F CS to accelerates release of any approved grants
Venue cost for seminars was very high	we solve for finding the cheaper venue at Karakata.
frequently cutting of electricity was very big challenge especial to our office equipment like computer and printer	we solved by purchasing ups and stablizer

Linkages

Describe your linkages with other stakeholders

Stakeholder	How you worked with them
The organization collaborates with local government	Chairperson from local government was opening our training
JEBA society -Bagamoyo	we collaborates with JEBA society for consultation during project implementation and gain more experience.

Future Plans

What are your plans for the next Quarter reporting period?

(No Response)

Beneficiaries Reached

Indicate the total number of beneficiaries reached by your project from each of the following constituency groups.

		Direct Beneficiaries	Indirect Beneficiaries
Widows	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
People living with HIV/AIDS	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
Elderly	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
Orphans	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
Children	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
Disabled	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
Youth	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
Other	Female	4	(No Response)
	Male	6	(No Response)
	Total	10	(No Response)

If "Other", provide details:

(No Response)

Events Attended

Indicate any FCS organized events that your organization benefited from or attended.

Type of Event	When	Lessons	Actions Taken
manage your grant	01-06/02/2010	prepare and planing of project	to prepare well organization project
organization development (OD)	22-26/03/2010	development and management of organization	to made amendment of constitution
financial management	19-23/04/2010	financial system in organization and recording and keeping of accounts book	to prepare well he organization budget and keeping record.