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Foundation for Civil Society

Foundation for Civil Society

Dar es Salaam, Tanzania

Respondent: AFRICAN FAMILY ACTION PLAN
Time Submitted: March 16, 2011 at 3:06 PM EAT

Introduction

AFRICAN FAMILY ACTION PLAN
AFAP
ORGANIZATION CAPACITY BUILDING PROJECT
FCS/RSG/3/09/059
Dates: 20 December- 30 march 2011Quarter(s): (No Response)
CONSTANTINE S. MNEMA.
P.O BOX 24299
DAR ES SALAAM
PHONE;0754501628

Project Description

(No Response)
After undergoing the training the leaders and volunteers of the organization have developed skills in organization development as well as financial management skills,financial regulation manual,organization profile,organization structure and developed organization brochures and finally the leaders have squired advanced skills in monitoring and evaluation of AFAP activities,the post training evaluation of the participants in this project have shown a good understanding and expanded knowledge on the part of examinees, thus the project in question has met standard of the addressed key result areas.
(No Response)
 Direct BeneficiariesIndirect Beneficiaries
Female4(No Response)
Male6(No Response)
Total10(No Response)

Project Outputs and Activities

To increase awareness and ability of members in financial management
.To increase knowledge on project planing and management
Availability of proper organization regulation and rules..
To train 10 members on financial management skills. To prepared financial regulation manual.
To train 10 members on monitoring and evaluation.To train 10 members on organization development.Produce brochures of the organization.
To contact 2days meeting to review and approve of financial regulation manual.
1.Training on financial and project management skills,organization development,monitoring and evaluation for 10 leaders which held Roman catholic at Karakata on 20-24 December 2010
2.Preparing of financial regulation manual and production of organization manual for 10 leaders which held in Roman catholic at Karakata on 30/12/2010.
3.Conducting meeting to review and approve financial regulation manual for 10 members which held in Roman catholic at Karakata on 6/7/2011.
4.Monitoring and evaluation meeting for 10 members which held at AFAP office on 10/01/2011.
4.
No difference
1.Conducting 5 days training on financial and project management skills,organization development,monitoring and evaluation Tshs1,569,000/=
2.Preparation of financial regulation manual and production of regulation manual Tshs730,000/=
3.Conducting meeting to review and approve financial regulation manual Tshs378,000/=
4.Conducting participatory project evaluation meeting Tshs846,000/=
5.Monitoring and evaluation Tshs150,000/=
6.Project administration and over head cost Tshs1,281,900/=
7.Bank rent Tshs47,500/=

Project Outcomes and Impact

An appropriate effectively and workable organization structure
1.Developing of financial regulation manual
2.Amendment of constitution including vision,mission and target beneficiaries.
3.To form new organization structure.
4.To increase knowledge and skills to 10 members of organization on organization development,financial management monitoring and evaluation
No other changes
No diffrence

Lessons Learned

Explanation
The name of organization must be related to the activities of the organization
Vision and mission must relate to the objectives of the organization
Organization structure must also meet the needs of the organization
Partnership is a wide spectrum ie it must include societies,companies,Government organs,private sectors,UN bodies,Diplomatic bodies and well wishes individuals.
Board of directors is the mainstay of the organization development
Members must be ready to fulfill their responsibility thus must be ready to volunteers in order to bring organization development.

Challenges

ChallengeHow it was overcome
Language problem for some members since the project was conducted in EnglishThe facilitator had to lecture in mixed languages(swahili and english).
Problem in contacting other stake holdersPersonal relationship was more than official channels
Limited finance Used poor and low quality stationary avoided teaching aids cost
Attendance of members was defectors on the first dayStain constitutions and strict rules had to be reinforced to all members a penalty would be paid to any defaulters
Delayed release of grants the society is asking F CS to accelerates release of any approved grants
Venue cost for seminars was very highwe solve for finding the cheaper venue at Karakata.
frequently cutting of electricity was very big challenge especial to our office equipment like computer and printerwe solved by purchasing ups and stablizer

Linkages

StakeholderHow you worked with them
The organization collaborates with local government Chairperson from local government was opening our training
JEBA society -Bagamoyowe collaborates with JEBA society for consultation during project implementation and gain more experience.

Future Plans

(No Response)

Beneficiaries Reached

    Direct BeneficiariesIndirect Beneficiaries
WidowsFemale(No Response)(No Response)
Male(No Response)(No Response)
Total(No Response)(No Response)
People living with HIV/AIDSFemale(No Response)(No Response)
Male(No Response)(No Response)
Total(No Response)(No Response)
ElderlyFemale(No Response)(No Response)
Male(No Response)(No Response)
Total(No Response)(No Response)
OrphansFemale(No Response)(No Response)
Male(No Response)(No Response)
Total(No Response)(No Response)
ChildrenFemale(No Response)(No Response)
Male(No Response)(No Response)
Total(No Response)(No Response)
DisabledFemale(No Response)(No Response)
Male(No Response)(No Response)
Total(No Response)(No Response)
YouthFemale(No Response)(No Response)
Male(No Response)(No Response)
Total(No Response)(No Response)
OtherFemale4(No Response)
Male6(No Response)
Total10(No Response)
(No Response)

Events Attended

Type of EventWhenLessonsActions Taken
manage your grant01-06/02/2010prepare and planing of projectto prepare well organization project
organization development (OD)22-26/03/2010development and management of organizationto made amendment of constitution
financial management19-23/04/2010financial system in organization and recording and keeping of accounts bookto prepare well he organization budget and keeping record.

Attachments

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