Fungua
organisation for child, youth and women empowerment support

organisation for child, youth and women empowerment support

Kahama , Tanzania

Designation: Volunteer Program Officer (PO)

Report to: Ass. Executive Director

Location: Kahama shinyanga Tanzania

OCYWES is an acronym for Child, Youth and Women Empowerment Support established in 2nd July 2004, by pressure group that was inspired to support institutional effort towards vulnerable and marginalized Women and Children in Poverty Circle.

JOB SUMMARY  

OCYWES is recruiting for Program Officer to oversee program development, seek grants and proposals, manage projects and oversee budgets. Generally ensure that an organization’s activities and programs align with the goals and mission statements of OCYWES.

Additionally, this position will provide operational support to ensure project materials are filled according to internal protocol and administer internal and external meetings with clients. .

Roles and responsibilities:

Together with the Project Coordinator (PC), the PO will help develop detailed work plans for project activities to ensure timely implementation.

The Program Officer (PO) will implement key activities including training activities and should be able to use a training delivery medium (workshop, seminars, posters, radio, theater, printed materials, etc).

The PO will organize all logistics related to the implementation of activities in the target project area.

The PO will liaise with project partners and relevant stakeholders in the target area of implementation, ensuring quality implementation and reporting by project partners, to the highest results.

The PO will mobilize participants for project activities in the target area, and ensure relevant follow-up with them.

The PO will prepare activity and monthly detailed reports to be sent to the Project Coordinator for editing.

The PO will regularly visit and communicate with the communities in order to create trust among the different stakeholders and will show initiatives and creativity in order achieve the full potential of the project.

The PO will continuously update the PC on his/her activities towards their assigned, specific goals and advice of their community’s future programming needs.

The PO will record all his/her activities in computer files, including all photos, all information and tabulated records of all trainings, including a filing system whereby it is possible to track activities per village, and provide the PC with a copy of all original photos from each field activity and include all necessary information about where they were taken, on which date and during which kind of activity.

The PO will participate in monitoring and evaluation (M&E) efforts, including the use of monitoring tools during activities, as well as lead the collection of success stories. S/he will also participate in quarterly reflection meetings organized by the PC to assess the project’s implementation and ensure continuous learning.

The PO should adhere to the financial procedures by making sure he/she prepares activity and monthly budget requests, and contribute to wider budget projections for the project as part of costed work plans.

The PO shall participate in meetings with key stakeholders in the project target area, representing Search and sharing notes.

The PO will assist the PC in any matters that the Area Manager deems necessary or relevant, including finance and administration, Human Resources, program management, participation in meetings internally and externally, procurement, communication and any other task as assigned by the PC.

The PO will participate actively in any training as per assigned by senior staff, and if asked to be ready to lead a similar training.

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.

Qualifications

Education

Bachelor’s degree in international development, Law, Public relations, project management or related field.

Knowledge and previous experience in monitoring and evaluation shall be an added advantage.

Training skills.

Proven ability in report writing.

Proficiency with Microsoft Office Suite, as well as social media platforms.

Excellent interpersonal skills and effective communication with a variety of stakeholders.

Ability to maintain professionalism, creativity, and enthusiasm while working in a fast-paced, multi-cultural environment with minimal supervision.

Cultural sensitivity and strong interest in dialogue, peacebuilding and conflict transformation.

Written and oral proficiency in English and Swahili.

Willingness to be based in, and travel to remote areas.

This is a local posting and no relocation support would be provided.

 

Designation: Volunteer Finance Assistant

Report to: Ass. Executive Director

Location: Kahama shinyanga Tanzania

Application deadline;

O5th June 2021

ABOUT

OCYWES is an acronym for Child, Youth and Women Empowerment Support established in 2nd July 2004, by pressure group that was inspired to support institutional effort towards vulnerable and marginalized Women and Children in Poverty Circle.

OBJECTIVES OF THE ROLE

The Finance Assistant is responsible for all finance entries to ensure accurate financial records as well as timely and detailed reconciliation of financial documents including bank statements, inventory records, invoices, and other finance records. S/He will work closely with other Finance team in implementing prudent, effective, and progressive financial cost management accounting.

SUMMARY OF MAIN DUTIES:
• Ensure transactions are properly recorded and entered into Quick books.
• Track expenditure from multiple programs and income from domestic and international sources.
• Contribute in preparing the annual programs budget and track budgets based on expenditure through the year.
• Work closely with Finance & Admin Manager to ensure responsible financial and fiscal practices.
• Coordinate and manage accounts payable and receivables.
• Monitor and manage cash donations, cash books and other accounting entries.
• Record summarize file and maintenance of source documents/ files/ records.
• Be petty cash custodian and responsible for updating petty cash register and request replenishment after review by the Finance & Admin Manager.
• Receive and review expense sheet from staff and issue receipts or cash refunds.
• Preparation of payment documents after ensuring they conform to laid down policies and procedures.
• Prepare and reconcile bank statements
• Timely payroll processing and payment of statutory deductions.
• Assist teams in audit procedures as and when required.
• Assist in preparation of financial reports.
• Provide cashier services when needed.
• Assist department supervisors with end month quality control on financial and accounting processes and reporting.
• Perform other duties as would be required.
• To upload finance documents and monthly reports in the share point

MINIMUM PERSONAL SPECIFICATIONS:

• Bachelor of Commerce Degree or related degree will be an added advantage
• Proficiency in Quickbooks and Microsoft office
• Strong verbal and written skills
• Strong interpersonal skills
• Honest, Hardworking with high ethical standards
• Highly motivated, energetic, and able to work independently

To apply

To apply, interested candidates should send their current resume and cover letter to the Executive Director

P.O. BOX 508 - Kahama , Shinyanga – Tanzania; ocyweschild@yahoo.com not later than 5th June 2021.

Only applicants invited for an interview will be contacted.