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Youth Development Society (YODESO)

Youth Development Society (YODESO)

Wete, Tanzania

FCS Narrative Report

Introduction

Youth Development Society
YODESO
Increase Accountability in Local Government Budget Process
FCS/MG/10/02/156
Dates: January 01 to March 31, 2011Quarter(s): Quarter 1
Said M. Juma
E-mail: samjubai@yahoo.com
Mobile: 0777 496 187

Project Description

Governance and Accountability
The project aims to strengthen the capacity of Youth Development Society (YODESO) to effectively participate in budget process and advocate for increased participation of Wete youth in the local government planning and budget process to ensure the priorities of youth and community (the poor and marginalized) are heard in the budget and monitor the execution of budget to ensure there is accountability to improve community livelihood. The project enhance budget analysis skills among Youth Development Society members and staff to scrutinize the budget to insure community development priorities are heard and advocate for people centered budget The project also build the advocacy and lobbying skills among the Youth Development Society members, staff and selected staff from 3 youth organizations in Wete to undertake meaningful advocacy on budget and development issues to bring significant changes The project in addition recruit youth volunteers and develop their understanding of the budget process and mobilize other fellow youth to participate in the budget process, understand the duties, responsibilities of their local government and community members so as to work together to bring community development The project also build the capacity of youth and YODESO to monitor the execution of budgets and undertake PET in the health sector of in Wete District (a learning-by-doing exercise) as a starting point for youth to learn issues of public expenditure and hold government officials to account for public resources to bring community development In the long run the project will improve transparency and accountability in local government and limit opportunities for corruptions created by lack of people understanding issues of budget and particularly execution part (expenditure)
RegionDistrictWardVillagesTotal Beneficiaries
Pemba NorthWeteJadidaJadida1592
Pemba NorthWeteSelemuSelemu764
 Direct BeneficiariesIndirect Beneficiaries
Female471186
Male751048
Total1222234

Project Outputs and Activities

Output 1.1
Strengthened Capacity of YODESO to undertake Budget Analysis, Tracking and Advocacy for increased budget transparency and accountability in Wete district by June 2011
Indicators for output 1.1:
1. Number of youths trained on budget analysis
2. Number of youths involved in budget tracking
3. Extent to which YODESO undertake budget analysis

Output 1.2
Budget analysis reports produced and widely shared to the general public
Indicators for output 1.2:
1. Number of copies produced and distributed

Output 1.3
18 target participants (YODESO members, staff, and 3 selected youth organizations’ staff) developed understanding of PET by February 2011
Indicators for output 1.3:
1. Number of people trained on PETS

Output 1.4
PET findings report and follow up report by June 2011
Indicators for output 1.4:
1. PET Reports prepared
2. YODESO quarterly execution reports prepared

Output 2.1
Increased awareness and commitment of Local Government Authority leaders in incorporating interests and aspiration of youths in local government plans and budgeting by December 2010.
Indicators for output 2.1:
1. Number of sensitization meetings convened
2. Number of youths involved in local government planning and budgeting process

Output 2.2
22 youth volunteers recruited and developed understanding on local government planning and budgeting process, structure, roles & responsibilities of L Government and youth mobilization skills by March 2011
Indicators for output 2.2:
1. Number of youths recruited
2. Number of youths involved in local government planning and budgeting processes

Output 2.3
30 youths are knowledgeable of the local government planning and budget process and ready to participate by April 2011
Indicators for output 2.3:
1. Participation of youths on local government planning
1.0 Introduction of the project to stakeholders

2.0 Training of 18 Youth Development Society members to develop understanding of budget process and enhance Budget Analysis skills

3.0 Development, production and distribution of EIC materials

4.0 Training workshop to 22 youth volunteers to develop understanding of budget process in local government and develop sensitization and mobilization skills for transfer of acquired knowledge to their fellow youth in Wete district

5.0 Conduct 4 days workshop to develop and enhance advocacy and lobbying skills to 16 selected Youth Development Society members and the selected participants from 3 women organization in Wete so as to be able to advocate issues on budget process

9.0 Conducting Monitoring and Evaluation Activities
Activity 1.0: Introduction of the Project to Stakeholders
A one-day introductory setion held at Weni on 12th January 2011. Councilors, WEOs, VEOs district officials and representatives of youths. A Total of 25 participants were invited.

Ouput:
Project stakeholders were aware of the project and pledged cooperation throughout the project life.

Activity 2.0: Training of 18 Youth Development Society members to develop understanding of budget process and enhance Budget Analysis skills
A four-day training on budgeting process and information use organized by YODESO aimed at building the capacity and supporting its members to be able to make a close follow-ups on public financial expenditures. As the participants were imparted with knowledge and skills on budgeting process, other budget implications were raised during training. These among others include, resource needs, budget planning and preparation guidelines, key implementers and other necessary parameters for budget processing. The workshop was held at Gombani on 13th - 16th January, 2011.

The objectives of the training were:
• Build capacity of participants to use budget information to influence decision at central and local government levels
• Develop understanding of the budget cycle, budget framework, and link between budget and MKUZA goals
• Ensure that participants gain skills for analyzing and interpreting budget information
• Ensure that participants gain knowledge of sources of information

The following methodology was adopted to ensure that participants have close follow-ups of all training inputs for better understanding.
• Presentation from facilitator
• Asking questions for clarification
• Sharing experience from one another
• Group exercise and presentation
• Group and Plenary Discussions

The training coverage included the following topics:
• The budget framework
• Planning and budgetary process at central and local government
• Budgeting for Equity
• Budget analysis and monitoring
• The role of Civil Society Organization in planning, budgeting and monitoring

Training Outputs:
The facilitator took the participants through the process of making them to understand the broad concept of budget. The training workshop participants were able to learn and understand the meaning of budget. They were told that a budget referred to an integrated plan that involve objective, strategy and implementation of various activities, with focus on mission, methodology to achieve the objective, outcomes and their sustainability, indicators for verifying objective achievement, key actors, timeline spent, means of veryfying the outcomes and costs involved in implimenting any activity.
The participants were required to think of the situation where the members of the organizations as well as the target groups and other beneficiaries are all participating in paying taxes, contributing in resource mobilization and therefore are all obliged to observe proper utilization of funds in all public sectors. It was in this context, therefore where the participants were asked to think careful of those key elements in budgeting (Planning & Preparation, Approval, Implementation and Evaluation)
The participants were highlighted on the constitutional righs in receiving budget and expenditure information. It was also clarified during training that and why budget is supposed to be open and transparent. This is due to the fact that the budget is
• Public funds
• The goverenment is working for the public
• A major develeopment policy
• A way of comparaing with policy
• Means of monitoring and evaluating the performance of the government
• Used to reduce leakages and misuse of resources

Generally, the training went very well, all the participants were very much involved in the discussion and sharing of experiences. They wanted to learn seriously all training components (Preparation, Approval, Implementation and Evaluation). They all expressed their interests of taking this training result to other members of the organization and ensured that they will organize some sort of meetings to share what they have learnt from this training.
Some members suggested that it is important for YODESO to have training plan that will focus on the needs such as management training for YODESO including budget training for other members.
YODESO should think of having training needs assessment for its members that can help them to plan effectively. As the training was conducted in Swahili, all members had high confidence in expressing their views and understood the subject matter very well. The participants emphasized that there is a need for having on going trainings in other public issues.

Activity 3.0: Develop, produce and distribute EIC materials
Output:
4 mural paints, 500 T-shirts, 2 billboards, reading materials, 1000 flayers, having the masseges of Good governance (Participation, Transparency and Accountability) were produced and distributed throughout the quarter.

Outcome:
It is expected that through this IEC Materials, Transparency and Accountability will be increased and Youths will be involved in local government Planning and budget Process to increase transparency and accountability in Wete District by September 2011.

Activity 4.0: Training workshop to 22 youth volunteers to develop understanding of budget process in local government and develop sensitization and mobilization skills for transfer of acquired knowledge to their fellow youth in Wete district

A five-day training to Develop understanding of planning and budget process in local government and Develop youth mobilization skills among youth volunteers (held at Weni on 27th - 31st March, 2011)

Topic Covered:
• The budget: formulation, discussion, approval, execution, oversight, & key players
• Planning and budgetary process in local government
• Participation of youth/community in planning and budget (the meaning, how, when, and importance)
• Mobilization skills

Training Medhodology Used:
Presentation from facilitator
Asking questions for clarification
Sharing experience from one another
Individual exercise including reading reference note
Group exercise and presentation
Discussions

Target Group:
Youth project Volunteers

Transfer of Learning Strategies:
Volunteers will use the acquired knowledge and skills to mobilize their fellow youth to participate in local government planning and budget process and also they will participate in village meeting to influence decision

Activity 5.0: Conduct 4 days workshop to develop and enhance advocacy and lobbying skills to 16 selected Youth Development Society members and the selected participants from 3 women organization in Wete so as to be able to advocate issues on budget process

A four-day training on advocacy work organized by YODESO under the support of The Foundation of Civil Society (held at Gombani on 28th - 31st January, 2011) has imparted knowledge and skills to YODESO members to be able to conduct an advocacy work. As a civil society, YODESO has a key role to play in developing or reviewing policies and laws that affect the communities. It is from this perspective that YODESO has opted to engage itself to train its members so that they can plan and implement advocacy work on any issue that affect or hinders the development of the community. It is anticipated that, after this training, YODESO would be in apposition to make a follow-up for issues that are of concern where by they would plan to undertake an advocacy process. Most The detail of such training inputs has been outlined below.

Participants of the Training:
The participants of the training were YODESO leaders, members, and some partners that normally take part in YODESO activities in different areas.

The main objectives of the training were:
• To build the capacity of YODESO to undertake advocacy and lobbying activities
• To develop understanding and enhance advocacy and lobbying skills among participants

Training Methodology:
The following methodology was adopted to ensure that all participants have clear and understanding
• Testing the participants on the topic through blank brainstorming
• Presentation from facilitator (power point presentation)
• Asking questions for clarification
• Sharing experience from one another
• Group exercise and presentation
• Group and Plenary Discussions
• Distribution of handouts for self reading and memorization

Training Coverage:
Among the topics that were covered during the advocacy training sessions are:
a) Meaning of Advocacy
b) Factors of effective advocacy
c) Advocacy cycles
d) Monitoring and evaluation and its process
e) Communication with elected officials (such as MPs, Councilors, Village Chairperson etc)

In general speaking, the training went very well, all the participants were very much involved in the discussion and sharing of experiences. They wanted to learn in detail on all training components (Meaning of Advocacy, Factors of effective advocacy, Advocacy cycles, Monitoring and evaluation of advocacy work, Communicating with elected officials – the procedures etc). They all expressed their interests of taking this training result to other members of the organization and ensured that they will organize some sort of meetings to share what they have learnt from this training. It was suggested that YODESO should think of expending training modules to its partners to build effective conceptualization before conducing any advocacy work. As the training was conducted in Kiswahili, all members had full opportunities in expressing their views and ideas on the subject matter.

N/A
Activity 1.0 Introduction of the Project to Stakeholders
Total Approved Budget (According to Contract): 612,500
Quarterly Approved Budget (According to Contract): 612,500
Quarterly Expenses: 592,500
Differrent From This Quarter: 20,000 (3.27%)

Activity 2.0: Training of 18 Youth Development Society members to develop understanding of budget process and enhance Budget Analysis skills
Total Approved Budget (According to Contract): 3,898,400
Quarterly Approved Budget (According to Contract): 3,898,400
Quarterly Expenses: 3,868,200
Differrent From This Quarter: 30,200 (0.07%)

Activity 3.0: Development, Production and Distribution of IEC Materials
Total Approved Budget (According to Contract): 8,760,000
Quarterly Approved Budget (According to Contract): 8,760,000
Quarterly Expenses: 8,260,000
Differrent From This Quarter: 500,000 (5.71%)

Activity 4.0: Training workshop to 22 youth volunteers to develop understanding of budget process in local government and develop sensitization and mobilization skills for transfer of acquired knowledge to their fellow youth in Wete district
Total Approved Budget (According to Contract):5,099,800
Quarterly Approved Budget (According to Contract): 5,099,800
Quarterly Expenses: 5,099,800
Differrent From This Quarter: 00 (0.00%)

Activity 5.0: Conduct 4 days workshop to develop and enhance advocacy and lobbying skills to 16 selected Youth Development Society members and the selected participants from 3 women organization in Wete so as to be able to advocate issues on budget process
Total Approved Budget (According to Contract): 3,638,400
Quarterly Approved Budget (According to Contract): 3,638,400
Quarterly Expenses: 3,868,200
Differrent From This Quarter: -229,800 (-6.32%)

Activity 9.0: Conduct Monitoring and Evaluation Activities
Total Approved Budget (According to Contract): 1,069,500
Quarterly Approved Budget (According to Contract): 356,500
Quarterly Expenses: 356,500
Differrent From This Quarter: 00 (0.00%)

Activity 12.0: Project Overhead and Administration Costs
Total Approved Budget (According to Contract): 7,735,000
Quarterly Approved Budget (According to Contract): 2,845,000
Quarterly Expenses: 2,845,000
Differrent From This Quarter: 00 (0.00%)




Project Outcomes and Impact

RESULT AREA 1
Indicators for outcome 1:
1. YODESO undertaking independent Wete District budget Analysis and advocacy activities on scrutinized weakness in budget
2. Increased role of youths to working with grass roots Wete youth and community to participate in monitoring the implementation of budget and demand accountability

RESULT AREA 2
Indicators for outcome 2:
1. Number of youth both men and women attending meetings and participating in local government planning and budget process in Wete district
2. Availability of budget information to youth and community (public notice board posted with relevant budget information easily understood) action taken to demand accountability
Outcome 1:
Increased participation of youths (YODESO) to undertake budget analysis, tracking, and advocacy for increased budget transparency and accountability in Wete district by September 2011.

Outcome 2:
Increased Youth involvement in local government Planning and budget Process to increase transparency and accountability in Wete District by September 2011
N/A
N/A

Lessons Learned

Explanation
During the conduction of this training, the participants learnt on:
• Every person or organization had the right to advocate for any threatening issue
• We need to gather the right information to the audience
• People have different views, insights and opinions and therefore different strategies should be applied during advocacy work

Challenges

ChallengeHow it was overcome
In most of the training sessions, it is very difficult to achieve 100% of the targets depending on the modality of training methodology, level of education of the participants, experience and quality of the facilitator and the content of the training material. However, in these trainings the facilitators tried to explain in detail with reference examples to ensure that participants perceive the right concepts of advocacy works. The participants were given the details of advocacy and lobying information. It was also clarified during training that and why budget is supposed to be open and transparent.

Linkages

StakeholderHow you worked with them
Local Government Authority (Government Institution)Participates in Trainings, Sources of information for the training needs
Wete Town Council (Government Institution)Participates in Trainings, Information sharing
PIYDO (an NGO)

NOAC (an NGO)

Participates in Trainings

Participates in Trainings
District Council (Government Institution)Information Sharing, as well as District Commisioner was a Guest of Honour on activity no. 1.0 "Introduction of the Project to Stakeholder".
Ministry of Health (Government Institution)Participates in Trainings, Information sharing

Future Plans

Activities Planned1st Month2nd Month3rd Month
Activity 7.0:
Conduct Public Expenditure Training (PET) to 18 people - selected youth volunteers, YODESO members, staff and selected staff from 3 youth organizations in Wete.
May
Activity 8.0:
Conduct PET of funds in Health sector in Wete district and advocate improvement for any observed weakness
May
Activity 6.0:
Conduct a 3 days training workshop to 30 youths to understand local government structures, rights, duties and responsibility and also understand and participate in local government budget process so as to increase accountability and transparency in Wete district
June
Conduct monitoring and evaluation activities (follow ups and review meetings)AprilMayJune

Beneficiaries Reached

    Direct BeneficiariesIndirect Beneficiaries
WidowsFemale(No Response)(No Response)
Male(No Response)(No Response)
Total(No Response)(No Response)
People living with HIV/AIDSFemale(No Response)(No Response)
Male(No Response)(No Response)
Total(No Response)(No Response)
ElderlyFemale6(No Response)
Male8(No Response)
Total14(No Response)
OrphansFemale(No Response)(No Response)
Male(No Response)(No Response)
Total(No Response)(No Response)
ChildrenFemale(No Response)(No Response)
Male(No Response)(No Response)
Total(No Response)(No Response)
DisabledFemale0(No Response)
Male1(No Response)
Total1(No Response)
YouthFemale21200
Male35300
Total56500
OtherFemale(No Response)(No Response)
Male(No Response)(No Response)
Total(No Response)(No Response)
(No Response)

Events Attended

Type of EventWhenLessonsActions Taken
Manage Your Grants Training (MYG)13th - 17th December, 2010Project Preparation/Proposal, Monitoring and Evaluation, Project Action Plan, Project Budget, Report Writing, Manage Grant, Applying the Knowledge on Implimentation of the Project: Increase Accountability in Local Government Budget Process.

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