FCS Narrative Report
Introduction
MAENDELEO YA JAMII NA UHIFADHI WA MAZINGIRA ZANZIBAR.
CODECOZ
Community Awareness Raising on Environmental Management in West District and Strategic Plan Development
FCS/MG/3/10/002
| Dates: 02 February - 01 May | Quarter(s): First Quater |
Salim Khamis Said
Tel: +255 713437208
+255 773437208
email: sakhsaid@yahoo.com
Tel: +255 713437208
+255 773437208
email: sakhsaid@yahoo.com
Project Description
Civil Society Capacity Strengthening
In this project CODECOZ intends to continue with Awareness Raising program on Environmental management in West District of Zanzibar; the area which is highly devastated by environmental degradation. The project activities will include:-
1. Meetings for community leaders and
2. Open forums for the members of the community of the remaining 29 Shehias of the districts which were not covered in the previous project.
Further more the organisation intends to develop 5 years Strategic Plan which will enhance the organisations capability of performing day to day activities.
1. Meetings for community leaders and
2. Open forums for the members of the community of the remaining 29 Shehias of the districts which were not covered in the previous project.
Further more the organisation intends to develop 5 years Strategic Plan which will enhance the organisations capability of performing day to day activities.
| Region | District | Ward | Villages | Total Beneficiaries |
|---|---|---|---|---|
| Zanzibar West | West | N/A | N/A | 1076 |
| Zanzibar West |
| Direct Beneficiaries | Indirect Beneficiaries | |
|---|---|---|
| Female | 44 | 450 |
| Male | 32 | 550 |
| Total | 76 | 1000 |
Project Outputs and Activities
Organisational programs and strategy development reflecting on strategic issues developed and implemented by 2016.
1. Three days Organisation Self Assessment session.
2. One day consultation meeting to present the report/findings.
3. Five days Workshop to develop five years Srategic Plan (SP).
2. One day consultation meeting to present the report/findings.
3. Five days Workshop to develop five years Srategic Plan (SP).
The activities conducted in this quarter were as follows:-
1. Three days Organisation Self Assessment:
The workshop was conducted from March 4 - March 6, 2011 at EACROTANAL Conference Hall. 24 participants took part which included one member of the Board of Trustees, members of the Executive Committee and CODECOZ members. Out 0f 24, 8 were males (33.3 %) and 16 females (64.7 %). The attendance was 100 %.
Issues addressed were:-
Introduction of Tool for Organisation Self Assessment (TOSA), Theoretical part about TOSA, Disired quality and key attributes of the TOSA and how to develop work plan.
2.One day meeting to present findings/ report by the consultant:
The meeting was conducted on March 20, 2011 at the EACROTANAL Conference Hall. 19 participants, 10 males (52.6 %) and 9 females (47.4 %) were present at the meeting which is 100 % attendance. They included 2 members of the Board of Trustees, 2 representatives from Department of Environment, CODECOZ members and leaders.
Issues discussed were:-
The day was divided into 2 sessions. The morning session was used for presentation of findings/report by consultant, while in the second session the consultant presented a paper on resources mobilisation.
3. Five Days Workshop to develop 5 years Strategic Plan:
The workshop was conducted from April 22– April 26, 2011 at the office of the Chief Government Statistician (OCGS) conference room. Altogether 33 persons participated at the workshop. They included 2 CODECOZ Trustees, 2 community leaders, 1 representative from the West District Council, 1 representative from West District Commissioner’s office, 1 representative from Department of Environment and 26 CODECOZ members (including executive committee members). Out of 33, 14 were males (42.4 %) and 19 were females (57.6 %) The attendance at the workshop was 100 %.
Issues addressed included the following:-
What is plan?, Diffeence between long term and Strategic Plan, What is Strategic Plan, Important steps to follow in developing Strategic Pan, Situation analysis and Stakeholder Mapping, Vission and Mission Development, Program Development, Resources Identification and Budgeting.
1. Three days Organisation Self Assessment:
The workshop was conducted from March 4 - March 6, 2011 at EACROTANAL Conference Hall. 24 participants took part which included one member of the Board of Trustees, members of the Executive Committee and CODECOZ members. Out 0f 24, 8 were males (33.3 %) and 16 females (64.7 %). The attendance was 100 %.
Issues addressed were:-
Introduction of Tool for Organisation Self Assessment (TOSA), Theoretical part about TOSA, Disired quality and key attributes of the TOSA and how to develop work plan.
2.One day meeting to present findings/ report by the consultant:
The meeting was conducted on March 20, 2011 at the EACROTANAL Conference Hall. 19 participants, 10 males (52.6 %) and 9 females (47.4 %) were present at the meeting which is 100 % attendance. They included 2 members of the Board of Trustees, 2 representatives from Department of Environment, CODECOZ members and leaders.
Issues discussed were:-
The day was divided into 2 sessions. The morning session was used for presentation of findings/report by consultant, while in the second session the consultant presented a paper on resources mobilisation.
3. Five Days Workshop to develop 5 years Strategic Plan:
The workshop was conducted from April 22– April 26, 2011 at the office of the Chief Government Statistician (OCGS) conference room. Altogether 33 persons participated at the workshop. They included 2 CODECOZ Trustees, 2 community leaders, 1 representative from the West District Council, 1 representative from West District Commissioner’s office, 1 representative from Department of Environment and 26 CODECOZ members (including executive committee members). Out of 33, 14 were males (42.4 %) and 19 were females (57.6 %) The attendance at the workshop was 100 %.
Issues addressed included the following:-
What is plan?, Diffeence between long term and Strategic Plan, What is Strategic Plan, Important steps to follow in developing Strategic Pan, Situation analysis and Stakeholder Mapping, Vission and Mission Development, Program Development, Resources Identification and Budgeting.
No difference
1. Three days Organisation Self Assessment session - Expenditure TZS 4,606,000.
2. One day Consultation Meeting t Present the Findings - Expenditure TZS 1,145,000.
3. Five days Workshop to develop five years Strategic Plan - Expenditure TZS 7,799,300
2. One day Consultation Meeting t Present the Findings - Expenditure TZS 1,145,000.
3. Five days Workshop to develop five years Strategic Plan - Expenditure TZS 7,799,300
Project Outcomes and Impact
A complete five years Strategic Plan of CODECOZ developed by March 2012 that provide strategic direction for the next five years.
1. Gained knowledge and experience in formulating Strategic Plan
2. Acquired skill on facilitating Strategic Planning
3. Sensitized on how to think strategically
4. Produced draft document of CODECOZ Strategic Plan.
2. Acquired skill on facilitating Strategic Planning
3. Sensitized on how to think strategically
4. Produced draft document of CODECOZ Strategic Plan.
(No Response)
No difference.
Lessons Learned
| Explanation |
|---|
| No organisation can survive and work in isolation. Therefore, there is a need for CODECOZ to extend its operation through coalition and network with other like minded CSOs both within and outside Tanzania. |
| Not all CODECOZ members have same knowledge and information about the organisation. During project implementation especially Organisation Self Assessment some members have showed that they were not very conversant with the activities of the organisation. Therefore, there is a need for streamlining the flow of information from top to bottom. CODECOZ members have to be more proactive towards organisation. |
| The importance of involving stakholders in planning process. Community leaders and other stakeholders made tremendous contributions during CODECOZ SP development process. |
Challenges
| Challenge | How it was overcome |
|---|---|
| Budgetary constaints: some very important items needed for the exercise such as Stationaries, Transport for the members of the Board of Trustees, Supporting staff (and fuel in case of five days workshop) were not budgeted for. | CODECOZ spent its own money to pay for the items. |
| Limited times for second activity. It was difficult to fit in sub activity (Resource Mobialization) | Participants worked more hours and the day was divided into two session. |
| Little commitment on parts of some CODECOZ members. | Established penalties |
Linkages
| Stakeholder | How you worked with them |
|---|---|
| Community Leaders | They were involved right from the initial stage and fully participated in the training and the whole process of Strategic Plan development. |
| District Council. | Fully participated in the training and whole process of Strategic Plan development. |
| District Commissioner's Office | Paticipated right from the initial stage and participated in developing Strategic Plan. |
| Department of Environment | Fully participated in training and had positive contribution in S.P development process. |
Future Plans
| Activities Planned | 1st Month | 2nd Month | 3rd Month |
|---|---|---|---|
| Dialogue meeting | June | ||
| Evaluation Meeting | June | ||
| Awareness Meetings for Community Leaders | July | August |
Beneficiaries Reached
| Direct Beneficiaries | Indirect Beneficiaries | ||
|---|---|---|---|
| Widows | Female | (No Response) | (No Response) |
| Male | (No Response) | (No Response) | |
| Total | (No Response) | (No Response) | |
| People living with HIV/AIDS | Female | (No Response) | (No Response) |
| Male | (No Response) | (No Response) | |
| Total | (No Response) | (No Response) | |
| Elderly | Female | (No Response) | (No Response) |
| Male | (No Response) | (No Response) | |
| Total | (No Response) | (No Response) | |
| Orphans | Female | (No Response) | (No Response) |
| Male | (No Response) | (No Response) | |
| Total | (No Response) | (No Response) | |
| Children | Female | (No Response) | (No Response) |
| Male | (No Response) | (No Response) | |
| Total | (No Response) | (No Response) | |
| Disabled | Female | (No Response) | (No Response) |
| Male | (No Response) | (No Response) | |
| Total | (No Response) | (No Response) | |
| Youth | Female | (No Response) | (No Response) |
| Male | (No Response) | (No Response) | |
| Total | (No Response) | (No Response) | |
| Other | Female | 44 | 450 |
| Male | 32 | 550 | |
| Total | 76 | 1000 |
CODECOZ members, and community members
Events Attended
| Type of Event | When | Lessons | Actions Taken |
|---|---|---|---|
| Annual Forum | June 2010 | How FCS function and communicate with its stakeholder. | Improved communication with FCS. |
| Manage your Grant | December 2010 | Importance of networking among the CSOs in Tanzania. | Established communcation with participants from other CSOs. |