Mtazamo-Makurumla: FCS Narrative Report

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FCS Narrative Report

Introduction

A. Full name of organization

Mtazamo-Makurumla

B. Name you regularly use

MTM

C. Full name of project

Five Years Strategic Planning

D. Contract reference number

FCS/RSG/2/11/074

E. Period covered by this report

Dates: January 11, 2012

Quarter(s): 1

F. Project Coordinator

Pius Wisdom Maluli
0714-837-798

Project Description

A. What Key Result Area (KRA) of the Foundation for Civil Society does your project address?

Civil Society Capacity Strengthening

B. Briefly describe how does your project addresses the KRA selected above.

a) Health Governance
b) Civic and self-reliance
c) Rights of MVC
d) Organization development and Sustainability

C. In which Region(s) and District(s) are the people your project support living?

Region	District	Ward	Villages	Total Beneficiaries
		Makurumla		89

D. Total beneficiaries reached

	Direct Beneficiaries	Indirect Beneficiaries
Female	6	(No Response)
Male	83	(No Response)
Total	89	(No Response)

Project Outputs and Activities

A. Outputs as shown in appendix E. Key Performance Indicators in the contract

Five Years Strategic Plan document developed
20 people trained in good governance
25 people trained in financial management
25people participated in project evaluation
Financial Guidelines developed

B. What activities were planned for this quarter as per your Contract?

Identification of Resource persons
Identification of venue
Identification of participants
Sending invitations
Reports writing
Reports submission

C. Achievements this quarter

3 Days Strategic Planning Workshop at Conway Hotel on January 20th-22nd, 2012 attended by 19 people drawn from MTM's members, representatives from like-minded civil society organizations, consultants firms and local governments.
3 Days Training on Good Governance at Conway Hotel on February 23rd-25th, 2012 attended by 20 people drawn from MTM's members, representatives from like-minded civil society organizations.
3 Days Training on Financial Management at Conway Hotel on February 15th-17th, 2012 attended by 25 people drawn from MTM's members, representatives from like-minded civil society organizations.
1 Day Evaluation Meeting at Conway Hotel on March 18th, 2012 attended by 25 people drawn from MTM's members, representatives from like-minded civil society organizations and local government.
1 Day Meeting in developing financial guidelines at Two Ways attended by 25 people drawn from MTM's members.

C. If any difference, what is the reason?

(No Response)

D. Resources used

3 Days Strategic Planning Workshop- 2, 800, 000.00
3 Days Training on Good Governance- 1, 080, 000.00.00
3 Days Training on Financial Management-.1, 387, 500.00
1 Day Evaluation Meeting- 300, 000.00
1 Day Meeting in developing financial guidelines- 62, 500.00
Office rent- 300, 000.00
Wages {Project Coordinator & Accountant}- 600, 000.00
Teaching facilities{flip-chart, marker pen, note books, pens, masking tape, folders, hand-outs}- 698, 100.00
Stationeries- 135, 000.00
Communication- 30, 000.00

Project Outcomes and Impact

A. Intended Results as per appendix E. Key Performance Indicators in the contract

5-Years MTM Strategic Plan {2012-16} in place
MTM-Executive Committee Meeting Minutes on project implementation in place
MTM-Financial Guideline in place
Process Report on Strategic Planning Workshop in place
Training Report on Good Governance in place
Training Report on Financial Management
Report on Project Evaluation in Place

B. Actual Outcomes/changes

MTM start operating through the identified and prioritized activities as stated in the 2012-16 Strategic Plan.
MTM-Financial Guidelines guide the day to day payments.
Increased awareness on good governance among MTM's leaders and members.
Increased awareness on financial management among MTM's leaders and members.
Increased cooperation between MTM and other like-minded organizations, individuals and local government leaders.

C. Other outcomes/changes originated from implementing the project

MTM is currently convene its constitutional meeting regularly.
MTM is also in currently to submit its quarterly report to Kinondoni municipal council.
MTM's members are regularly asking their leaders on the progress of the organizations.
Among the participated group started to questioning local government leaders on issues of their interest, particularly the convening of quarterly Mtaa General Assembly.

D. Reasons for difference

(No Response)

Lessons Learned

Describe any experience and ideas that you obtained from implementing the project

Explanation
Experienced and competent personnel needed in adding value of the project as well as comprehensive honoraria package needed to take such callible of people on board.
The project strengthened potential future collaboration with LGAs, like-minded organizations and individuals;
Budgeting is an controversial issue to work on by both MTM and FCS since the double digit increased inflation rate affected the implementation of the planned activities and sometimes organizers to use extra muscles in making sure the project is possible;
Gender imbalance was challenging issue that observed by the participated due to the fact that limited number of women{only % women} participated in the planned activities;
FCS's initiative in supporting grass-root organizations like MTM is fully of worth, that need to emulated by other grant giving organizations.
Organized groups like MTM need to be supported by like-minded organizations and individuals in order to carry out noble cause towards informed, responsible and accountable citizens.

Challenges

Describe any challenges encountered in implementing the project and how they were overcome.

Challenge	How it was overcome
Issue of gender is a serious is to look since the project dominated by men, about 80% of the participated groups	MTM developed a special mechanism that increased the number of young female and women to take part in her day-to-day activities.
Limited number of graduated members challenged the organization to look for alternative means in increasing its efficiency.	MTM negotiated with the facilitators to use both English and Swahili in order to enhance the participated captures the issues presented and discussed throughout the project
Delaying of the approved fund affected the project to take off at planned time.	MTM-flexibility helped the rescheduling of the activity.
The small package budgeted for facilitator for strategic plan confronted the MTM's leaders.	MTM used its fund to supplement the financial gap.
Lack of a budget for rapporteur, particularly the activity on good governance, financial management and evaluation.	MTM used its fund to supplement the financial gap.
Inadequate transport budget in the approved budget, particularly 2, 500 T.shs. to refund transport costs to people representing local government and Non-Government Organization during the Planning Workshop and the sensitivity of the activity that needs critical inputs.	MTM reviewed the transport budget and given10, 000 T.sh to the participated group
Repetition of the activity 1 & 2 i.e, both activities stated the same thing of developing 5-Years Strategic Plan	MTM-Executive Committee combined the identified activities in order to get more focused and sharper MTM-5 Years Strategic Plan Document.

Linkages

Describe your linkages with other stakeholders

Stakeholder	How you worked with them
Local Government	Invited them to input for the MTM 5-Years Strategic Plan and evaluate the project,
Like-minded organizations	Invited them to input for the MTM 5-Years Strategic Plan and evaluate the project,
Ordinary people	Invited them in the Training on good governance and financial management and evaluate the project,

Future Plans

What are your plans for the next Quarter reporting period?

(No Response)

Beneficiaries Reached

Indicate the total number of beneficiaries reached by your project from each of the following constituency groups.

		Direct Beneficiaries	Indirect Beneficiaries
Widows	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
People living with HIV/AIDS	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
Elderly	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
Orphans	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
Children	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
Disabled	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
Youth	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)
Other	Female	(No Response)	(No Response)
	Male	(No Response)	(No Response)
	Total	(No Response)	(No Response)

If "Other", provide details:

(No Response)

Events Attended

Indicate any FCS organized events that your organization benefited from or attended.

Type of Event	When	Lessons	Actions Taken
Manage Your Grants Training (MYG}	October, 2011	Increased knowledge on project management and financial management.	Imparted the acquired skills and knowledge to other members of MTM

Attachments

Success Stories

(No Response)

18 Mata, 2012 binyuze ku Foundation for Civil Society

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