A participnt contributing a point during the discussion at the forum for community members.

Mr. Alawi presenting a paper on Integrated Coastal Zone Manegement during the forum for community members.

A participant contributing a point during discussion session.

A participant contributing a point during discussion session.

Ms. Dhulfat presenting a paper on the Role of Community on Environmental Conservation during the forum for community members.

In the third quarter of our project the following activities were implemented: 

1. Open Forums for Community Members of 29 Shehias in West District Zanzibar.

2. Second Evaluiation Meeting.

For the detailed report, read our monitoring report for this quarter

JUMUIYA YA MAENDELEO YA JAMII NA UHIFADHI WA MAZINGIRA ZANZIBAR (CODECOZ)

Project name: Community Awareness Raising on Environmental Management in West District, and Strategic Plan Development.

MONITORING REPORT QUARTER 3

Introduction.

Brief about the project

This is the continuation and final stage of the program on Environmental management in West District of Zanzibar; the area which is highly devastated by environmental degradation. In this stage the project has focused on conducting open forums for the members of the community of the remaining 29 Shehias in the district which were not covered in the previous interventions. Altogether 3 forums have been planned to be conducted. The 29 shehias have been grouped into 3 groups, two consisting of 10 shehias each and the third group will have 9.

Overall project objectives:

 Increased community awareness on participation in environmental management in their localities and CODECOZ activities focussed on a special program.

Quarter 3 objective:

255 community members drawn from 29 Shehias of West District Unguja gained knowledge on environmental management and conservation.

Methodology Used:

1. Observation during activities implementation
2. Personal interviews of the participants and West District leadership using CODECOZ monitoring tool
3. Questionnaires for assessment
4. Literature review of documents such as proceedings and reports

Activities which were set to be implemented in the third quarter:-

1. 3 Open Forums for Community members of 29 Shehias.
2. Evaluation Meeting

Status of Implementation:

First Open Forum for Community members.

First open forum for community members was conducted from October 29 - October 30, 2011 at Elimu Mbadala conference hall. 75 participants attended the forum which is 85.24% of the targeted number.  Out of 75 participants 38 were males (50.7 %) and 37 females (49.3 %). 10 Shehias were involved. Each Shehia was represented by 7participants. Also representative of the West District Commissioner’s office and West District Council attended the forum.

Two presentations were made each day. On the first day following papers were presented and discussed by the participants: -

1, The state of Environment Report of Zanzibar and the environmental challenges facing West district,  which was  presented by Mr. Hamza Z. Rijal, and

2.  Environmental Policy and Regulation which was presented by Mr Alawi H. Hija.

On the second day following presentations were made:-

1, Roles of Community members in environmental management and conservation, by Dhulfat Habib Ali, and

2.  Introduction to the Concept of Integrated Coastal Zone Management,

(ICZM) by Mr. Alawi H. Hija

Sources of information: Proceedings, Attendance list, Payment slip, Photographs and Video clips.

Shehias covered in this meeting were Nyamanzi, Kisauni, Mombasa, Tomondo, Fuoni Kibondeni, Kijitoupele, Mwanakwerekwe, Melinne and Magogoni.

Second open forum for Community members:

The forum for community members was conducted from November 12 – 13, 2011 at Elimu Mbadala conference Hall.

74 participants attended the forum which is 87.06% of the targeted number. Out of 74 participants 34 were males (45.9 %) and 40 females (54.1 %). 10 Shehias were involved. Each Shehia was represented by 7participants. Also representative of the West District Commissioner’s office and West District Council attended the forum.

Two presentations were made each day. On the first day following papers were presented and discussed by the participants: -

1, The state of Environment Report of Zanzibar and the environmental challenges facing West district,  which was  presented by Mr. Hamza Z. Rijal, and

2.  Environmental Policy and Regulation which was presented by Capt. Hamza M. Omar (Rtd)

On the second day following presentations were made:-

1, Roles of Community members in environmental management and conservation was presented by Dhulfat Habib, and

2.  Introduction to the Concept of Integrated Coastal Zone Management,

(ICZM) by Mr. Alawi H. Hija

Sources of information: Proceedings, Attendance list, payment slip, photographs and video clips.

Shehias covered in this meeting were: Kinuni, Dole, Bumbwisudi, Welezo, Kizimbani, Mwera, Mtofaani, Kianga, Mtoni Kidatu and Mtopepo.

Third open forum for Community members.

This was organised and conducted at the same venue that is Elimu Mbadala conference hall from November 26 – 27, 2011.

77 participants attended the meeting which is 90.6% of the targeted number. Out of 77 participants 36 were males (42.4.1%) and 41 females (57.6%). 10 Shehias were involved. Each Shehia was represented by 7participants. Also representative of the West District Commissioner’s office and West District Council attended the forum.

Two presentations were made each day. On the first day following papers were presented and discussed by the participants: -

1, The state of Environment Report of Zanzibar and the environmental challenges facing West district, which was  presented by Mr. Alawi H. Hia, and

2.  Environmental Policy and Regulation which was presented by Capt. Hamza M. Omar (Rtd)

On the second day following presentations were made:-

1, Roles of Community members in environmental management and conservation was presented by Salim Kh. Said, and

2.  Introduction to the Concept of Integrated Coastal Zone Management,

(ICZM) by Mr. Alawi H. Hija

Sources of information: Proceedings, Attendance list, payment slip, photographs and video clips.

• Shehias reached in this intervention are: Kibweni, Mwanyanya, Sharifumsa, Kihinani, Mbuzini, Chuini, Mfenesini, Kama, and Mwakaje. Chukwani  and  Kiembe Samaki   Shehias  were  included  just  because  they  are  hosts  where  CODECOZ  office  is situated.  It  was  seen  that  it is  advisable  to  involve these   Shehias  as they  are  in CODECOZ  vicinity.

Achievement:

1. 226 out 255 targeted participants equal to 87.63% of targeted community members of the designated Shehias attended the forum and actively participated in the deliberations.

2. Made a strong call for the government to speed up the review of National Environment Policy for Zanzibar.
3. They were really moved by the training and many showed readiness to form environmental clubs and groups to tackle environmental problems within their vicinities.
4. Better   and improve  participation  of  women  in all activities 

Challenges/Constraints:

1. Many Shehias lack equipments and tools needed for domestic waste collection
2. Lack of seriousness in dealing with the caught culprits by the authorities concerned discourages the community member from taking action.
3. There is no alternative source of income for those involved in illegal sand mining.

Some very important items needed for the exercise such as allowance for Supporting Staff, Rapportuers and transport for chief guest and moderator were not budgeted for; therefore this created inconveniences during activities implementation.

Recommendations

1. District commissioner’s Office/district Council should provide equipments needed by Shehias to take in domestic waste management.
2. Those caught polluting the environment should be dealt with accordingly.
3. CODECOZ should make sure that all important items for the activities are budgeted to avoid inconveniences during  activities implementation.

Prepared by

Capt. Hamza M. Omar (Rtd) and

Ms Mwanakhamis Kh. Soud

FCS Narrative Report

FCS Narrative Report

JUMUIYA YA MAENDELEO YA JAMII NA UHIFADHI WA MAZINGIRA ZANZIBAR (CODECOZ)

Project name: Community Awareness Raising on Environmental Management in West District, and Strategic Plan Development. 

MONITORING REPORT QUARTER 1

Introduction.

Brief about the project

In this project CODECOZ intends to continue with Awareness Raising program on Environmental management in West District of Zanzibar; the area which is highly devastated by environmental degradation. The project activities will include meetings for community leaders and open forums for the members of the community of the remaining 29 Shehias of the districts which were not covered in the previous project.

Further more the organisation intends to develop 5 years Strategic Plan which will enhance the organisations capability of performing day to day activities.

Overall project objectives:

 Increased community awareness on participation in environmental management in their localities and CODECOZ activities focussed on a special program.

Quarter 1 objective:

CODECOZ’s 5 years Strategic Plan Developed.

Methodology Used:

1. Observation during activities implementation
2. Personal interviews of the participants and CODECOZ leadership using CODECOZ monitoring tool
3. Literature review of document such as proceedings and reports
4. Verification of the items

Activities set to be implemented in the first quarter:-

1. Hiring of Staff and purchase of office equipments.
2. Conducting Organisation Self Assessment.
3. One day meeting to present finding/report by the consultant.
4. Five days workshop to develop 5 years strategic Plan

Status of Implementation:

Hiring of Staff and purchase of office equipments.

• One Administrative Assistant and an Accountant have been hired in February 2011 (verified). (Sources of information: Recruitment contracts).

• One giant photocopy machine IR 2318 costing TZS 1,800,000/ and one digital camera YASHIKA,  costing TZS 250,000/ have been purchased February 2011 (verified) (Sources of information delivery order/receipts)

Conducting Organisation Self Assessment.

The Organisation Self Assessment was successfully conducted. The participants under the supervision and direction of the Consultant Mr. Rashid Ali Mohammed managed to use the Tool for Organisation self Assessment (TOSA) to assess the organisation. The data produced was then analysed by the consultant and produced in the form of report. In the report the areas which need immediate intervention have been identified. They include:

1.     Policies to address cross cutting issues, both national and international (Governance)

2.     Administrative policies and guidelines (Management(

3.     Management capabilities that is skill and capabilities ( Management)

4.     Staffing  that is adequacy of staff according to organisation needs (Human Resources)

5.     Sources of funds (financial management) just to name a few.

 Work plan to address them has been developed (verified).

One day meeting to present findings/ report by the consultant:

The meeting was conducted on March 20, 2011 at the EACROTANAL conference Hall.

19 participants 10 males (52.6 %) and 9 females (47.4 %) were present at the meeting which is 100 % attendance. They included 2 members of the Board of Trustees, 2 representatives from Department of Environment, CODECOZ members and leaders. The day was divided into 2 sessions. The morning session was used for presentation of findings/report by consultant. While in the second session the consultant presented a paper on resources mobilisation. (Sources of information: Attendance List, Proceeding, Payment slips, photograph of the sessions)

Achievement:

• Action plan to address capacity gaps has been developed during the exercise.
• Area which need immediate intervention identified
• Capacity of both leaders and members to conduct self assessment developed. (Sources of information: report document, personal interview of some members and individual evaluation forms filled after the exercise)

Workshop to develop 5 years Strategic Plan:

The workshop was conducted from 22^nd – 26^th of April 2011, at the office of the Chief Government Statistician (OCGS) conference room. It was a 5  days workshop

Altogether 33 persons participated at the workshop. They included 2 CODECOZ Trustees, 2 community leaders, 1 representative from the West District Council, 1 representative from West District Commissioner’s office, 1 representative from Department of Environment and 26 CODECOZ members (including executive committee members). Out of 33, 14 were males (42.4 %) and 19 were females (57.6 %) This is evident that CODECOZ has now more females active members than males. The attendance at the workshop was 100 %.

The exercise was successfully conducted. The participants under the direction and supervision of the consultant, Mr. Rashid A Mohamed developed the 5 years SP for CODECOZ, which is the objective for this quarter. The exercise itself had the following objectives for the participants:-

1.     Gained knowledge and experience in formulating Strategic Plan

2.     Acquired skill on facilitating strategic planning

3.      Sensitized on how to think strategically

4.     Produced draft document of CODECOZ Strategic Plan.

The evaluation conducted at the end of the exercise has revealed that a good number of the respondents have acquired the knowledge and skill needed for SP development. Three questions were asked and each participant was required to answer and assess her/himself and then submit the assessment sheet to the consultant.

Achievements:

• Draft document of CODECOZ SP developed
• One year operational Plan Developed
• Knowledge and skill on facilitating SP acquired.

Challenges/Constraints:

Not all CODECOZ members have same knowledge and information about the organisation. Some members have shown that they were not conversant with the activities of the organisation. It is the leadership cadres which have enough information about the organisation activities, while some members in Unguja and some very few from Pemba have this knowledge about the organisation activities.

1. Very few participants have knowledge about OCA exercise and Strategic Plan development.
2. Some very important items needed for the exercise such as stationeries, Transport for members of the Board of Trustees. Supporting Staff and fuel (in case of 5 days workshop) were not budgeted for; therefore the organisation had to spend its own money for the items. It was overlook and being a small organisation has cost us a fortune.

Comments/recommendations:

• Time set aside for training was not enough/It should have been 5 days or a week.
• Half day for resources mobilisation was too little a time/CODECOZ should organise special training for resources mobilisation and fund raising for its members.
• The organisation self assessment was an in-house activity/It should have involved more people including CODECOZ beneficiaries (community members)

Prepared by

Ms Mwanakhamis Kh. Soud and

Capt. Hamza M. Omar (Rtd)

Before clean up started